Privacy Policy

 

Ian Hazard Architects (“We”) are committed to protecting and respecting your privacy.

This policy (together with our terms of use www.ianhazard.com/terms and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).

 

  1. Definitions

Data controller – A controller determines the purposes and means of processing personal data.

Data processor – A processor is responsible for processing personal data on behalf of a controller.

Data subject – Natural person

Categories of data: Personal data and special categories of personal data

Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.

Special categories personal data – The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.

Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

 

  1. Who are we?

Ian Hazard Architects is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: 8-9 College Street, York, YO1 7JF. 01904 279405. mail@ianhazard.com. For all data matters contact Rebecca Hazard on 01904 279405 or rebecca@ianhazard.com.

 

  1. The purpose(s) of processing your personal data

We use your personal data for the following purposes:

To respond to an enquiry. You may give us information about you by corresponding with us by phone, e-mail or otherwise;

To maintain our own accounts and records;

To enter into a contract.

 

  1. The categories of personal data concerned

With reference to the categories of personal data described in the definitions section, we process the following categories of your data:

 

We have obtained your personal data from your initial enquiry correspondence.

 

  1. What is our legal basis for processing your personal data?  

     a) Personal data (article 6 of GDPR)

Our lawful basis for processing your general personal data:

Consent of the data subject;
*Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contractProfessional services appointment contract
Processing necessary for compliance with a legal obligation
Processing necessary to protect the vital interests of a data subject or another person
Processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
*Processing necessary for the purposes of the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the data subject• Contact details of clients and design team members for project contacts
• Data used for the purposes of purchasing supplies, materials and services for the legitimate running of the business/fulfilling the appointment contract

 

  1. Sharing your personal data

Your personal data will be treated as strictly confidential, and will be shared only with other relevant design professional, trades or persons associated with the design project only after receiving your permission to do so.

 

  1. How long do we keep your personal data?

We keep your personal data for no longer than reasonably necessary and we only retain your data in archives in case of any legal claims/complaints; for safeguarding purposes; for future reference of the design.  For legal purposes, details area required to be kept for a minimum period beyond the end of the contract of 6 years if signed under hand or 12 years if signed under seal.

 

  1. Providing us with your personal data

We require your personal data as it is necessary to respond to an enquiry and to enter into a contract.

 

  1. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

 

  1. Transfer of Data Abroad

We do not transfer personal data outside the EEA.

 

  1. Automated Decision Making

We do not use any form of automated decision making in our business.

 

  1. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

 

  1. Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

 

  1. How to make a complaint

To exercise all relevant rights, queries or complaints please in the first instance contact our Data Representative on 01904 279405 or rebecca@ianhazard.com.

If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.